Carindale Vista Community Titles Scheme 27941

Paper forms

Microsoft Word format, ready to print and fill in by hand. Print them before you need them — on the morning this application is unavailable, this page will be unavailable too.

Nothing on paper authorises anything this application would not have.

The two-person rule, the 30-minute cooling-off period and the requirement for written reasons apply on paper exactly as they do on screen — they come from the by-laws and the towing agreement, not from the software. Print the resident and vehicle registers monthly as well: without them you cannot tell a visitor’s car from a resident’s.

Download all of it — one file

Every document on this page in a single zip: the covering note, the full procedure and all eight forms.

A note for the Committee
One page: what the procedure is for, what it asks the Committee to decide, and what is not finished yet. The thing to attach to an email.
Filled in by: Nobody — this one is for reading
The whole procedure, with all eight forms
What to do when the system is unavailable, what to do when it comes back, and every form. Start here.
Filled in by: Print one copy and keep it where the forms are kept
Form A — Observation record
Two observations of one vehicle. Factual only — two sightings establish presence at two times and nothing more.
Filled in by: Whoever saw the vehicle
Form B — Visitor parking, up to 24 hours
The by-law grants the period, so there is nothing to approve. Includes the check against the resident register.
Filled in by: The lot owner or occupier expecting the visitor
Form C — Application for a stay longer than 24 hours
Submitting it is not approval, and no answer is a refusal. Attach Form D to decide it.
Filled in by: The lot owner or occupier, then the Committee
Form D — Committee decision record
Votes, conflicts, reasons and whether the decision carried. Every decision needs one.
Filled in by: The Committee
Form E — Tow authorisation checklist
The full checklist, the cooling-off and expiry times, and the transmission record. Attach Form D.
Filled in by: The Committee — never the onsite manager
Form F — Stand down, to stop a tow already called
For when the vehicle leaves after the truck has been called. Telephone the contractor first; this records what you did. It does not cancel the tow authority.
Filled in by: Anyone who can see the empty bay — including the onsite manager
Form G — Parking notice, to leave on a vehicle
A courtesy. It makes no accusation, sets no deadline and decides nothing, so anybody may place one. Most matters end here, with somebody reading it and moving the car.
Filled in by: Anybody — no Committee decision needed
Form H — Notice of contravention, to leave on a vehicle
The formal warning, and the one that mentions towing. It carries the reference of the Committee decision behind it, and must not be placed without one.
Filled in by: The Committee, after Form D — never on somebody’s own initiative

Anything recorded on paper has to be entered here once the application is back, with the times as they actually happened rather than the time it was typed. The procedure document says how.